Become an Exhibitor

Thank you for your interest in exhibiting at the 2027 BCWWA Annual Conference & Trade Show. We look forward to welcoming exhibitors to Victoria for two days of networking, business opportunities, and engagement with the BC and Yukon water community.

The application for new and returning exhibitors is now open. Applications must be submitted by November 20, 2026.

Trade Show Information

  • Sunday, April 18, 2027, from 3:00 pm – 8:00 pm

  • Monday, April 19, 2027, from 10:30 am – 2:30 pm

Trade show venues

  • Carson Hall at the Victoria Conference Centre (VCC)

    720 Douglas Street, Victoria, BC

  • Crystal Garden

    713 Douglas Street, Victoria, BC

Trade show prices

  • $1,800 : 8’ x 8’ booth, includes two exhibitor passes,

  • $2,200 : 8’ x 10’ booth, includes two exhibitor passes

Key Dates for Exhibitors

September 2026

Sponsorships valued at $4,000 or more include trade show booth space (booth fees and two exhibitor passes included).

For those who sponsored the 2026 conference, BCWWA staff will contact eligible sponsors before September 15, 2026, to confirm whether they wish to exercise their renewal option.

Following the renewal period, any remaining sponsorship opportunities will be made available on the BCWWA Conference website beginning September 15, 2026.

September 2026 – October 2026

Organizations that have exhibited at the BCWWA Annual Conference and Trade Show nine or more times between 2015 and 2026 (excluding 2020 and 2021 due to the COVID-19 pandemic) are recognized as Founding Exhibitors.

From September 15 to October 13, 2026, Founding Exhibitors submitted their booth requests through the online application system. BCWWA will review all requests and contact exhibitors directly regarding booth assignments.

To determine if your organization is considered a Founding Exhibitor, view the list of organizations that exhibited at our event from 2015 – 2026.

For information on founding exhibitors, view the 2027 Founding Exhibitor and Priority System Information Sheet.

October 2026 – November 2026

Organizations interested in securing booth space must submit an application by November 20, 2026. Submission of a completed application constitutes a firm commitment to purchase booth space should space become available through the lottery process.

While BCWWA strives to accommodate as many exhibitors as possible, demand may exceed available space. Applications received both before and after the deadline may be placed on a waitlist if booth space is unavailable.

December 2026 – January 2027

Organizations will be notified in December 2026 or January 2027 whether they have been assigned booth space or placed on the waitlist.

Confirmed exhibitors will be assigned a lottery ranking and contacted in that order to select their booth location from the available floor plan.

Payment and Cancellation Terms

Only one booth per organization is available. Should multiple booth spaces be of interest, please contact Katie Patrao at kpatrao@bcwwa.org to discuss sponsorship opportunities that qualify for multiple booth space allotments.

Fraud Alert

There have been instances where organizations and third-party agencies have directly solicited exhibitors, sponsors and prospective attendees of this event. Please note that these organizations are not affiliated with the BCWWA and are not authorized to act on our behalf.

To protect yourself and your organization, we recommend verifying sender information carefully and ensuring that all official event communications originate from a BCWWA email address. When making hotel reservations, please book directly with the hotel using contact information provided through official BCWWA channels.

Questions?

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